How to Use QuickBooks: A Complete Guide All Features Detailed

When using QuickBooks, a user can create an invoice in the software. This act is meant to help any QuickBooks user manage their business sales and income. Organization and management are the original reasons why the QuickBooks software was created.

  • I use QuickBooks on a daily basis for invoicing clients, bank reconciliation as well as looking at the various reports.
  • Learn how to create custom templates and add custom fields to your invoices in QuickBooks.
  • You should seek guidance from your accountant to determine which account to create or use.
  • QuickBooks is a small business accounting software and also the most popular used by businesses to manage their revenue and expenses.
  • Save time and reduce errors when you connect your bank to get a full view of your finances.
  • So, take advantage of the EasyStep Interview wizard to create your company file, while learning more about QuickBooks.

Get a feel for what QuickBooks can do and try out top features using our sample company.

What Are Some Alternatives to QuickBooks Online?

QuickBooks Online is one of the most feature-rich, but easy-to-use accounting solutions on the market, and can help to make the process infinitely smoother. QuickBooks Online can be accessed from any web enabled mobile device with a web browser. The experience is optimised on any iOS device (iPad, iPhone or iPod Touch) and Android tablet or Smartphone with the QuickBooks online app. When you use QuickBooks Online, your data is stored on our servers in the cloud. We know that data is one of your company’s most valuable assets, so we go to great lengths to protect it. Start with a free 30-day trial today to start exploring all the benefits of managing your business online.

You can import information such as your bank transactions, your Chart of Accounts, supplier bills, employees, budgets and customer or vendor data. If you run a small business, you’ve likely heard of QuickBooks Online, the smart accounting software that helps you keep on top of everything from taxes to payroll. But if you’re new to QuickBooks (or perhaps you’ve switched from QuickBooks desktop version), you might be wondering just how to use it.

  • We offer free set up sessions with our QuickBooks experts to help you get started with your account.
  • Once your bookkeeper receives all the necessary documentation, they’ll typically complete your cleanup within 30 days.
  • When you use QuickBooks in your business, you can easily manage the cash that flows in and out of your business efficiently.
  • A Live Bookkeeper cannot begin cleaning up your past books until they receive the required supporting documentation, which your bookkeeper will request from you after your first meeting.
  • Once you’ve set everything up and learned how the process works, it’s just a matter of checking in on a daily or weekly basis to make sure it’s all running smoothly.

Employees at these jobs often live paycheck to paycheck which is partly (and unfortunately) why frequent payments are so important. Typically, companies that pay employees a minimum wage default to a weekly payment schedule. If you need to undo an entire reconciliation period, this can only be done in QuickBooks Online Accountant.


In some cases, your cleanup may take longer depending on timeliness of documentation and the complexity of your books. Save time and streamline your work with anytime, anywhere access to tools and features that can help you do more to drive your business accounting assumptions forward. Track business performance at a glance, customize reports, and get real time insights so you can make informed decisions on what matters most for your business. Paperwork can be intimidating, but it doesn’t have to be if you use the right tools.

Report anyone who is authorized to manage your payroll

Finally, you can use the reconcile tool to ensure the transactions on your bank statement match what has been entered into QuickBooks, resulting in up-to-date financial statements. First, you can write and print checks directly from QuickBooks to pay for expenses that require immediate payment. Second, you will be able to manage what you owe to vendors by entering and tracking bills. You will learn to enter the payment of these bills correctly so that the expense is not recorded twice. Wondering how you can reconcile your banking accounts on QuickBooks?

Common payroll mistakes and how to avoid them

With the program installed on your computer and having gathered all the important financial papers, it’s time to launch QuickBooks. Click on the software’s desktop icon to run the program so that you can start using it. And if customers can purchase and pay for their products from any location, then this might increase your conversions and income. The world is becoming more digitised by the day and every type of business is embracing the advancements. People no longer depend on brick-and-mortar payments and that’s what has made e-commerce a multi-billion-dollar industry. As a result, it becomes easier to not only track your expenses but also categorise and download all the compounded data.

QuickBooks Online is an incredibly comprehensive financial solution that is easy to use and navigate. It provides a wide range of features that make it easy to track and manage finances, as well as generate reports. The ability to connect to other applications, such as banks and payroll services, is also extremely helpful.

Alaska, California, Nevada, Puerto Rico, and the Virgin Islands also have laws that stipulate that you must pay overtime rates anytime an employee works more than 8 hours in a day. Calculating tax withholding amounts, gross and net pay, and additional deductions is no easy task, but it has to get done. The inventory management and job costing features are more robust in QuickBooks compared to QuickBooks Online. Even for payroll, which has a huge tax liability, taxes are calculated automatically every cycle. QuickBooks Online Advanced supports the upload of 1000 transaction lines for invoices at one time.

Learn how to create custom templates and add custom fields to your invoices in QuickBooks. Find out about how to update invoices and choose what information customers see on invoice. You will be able to manage all of your downloaded banking transactions by the end of this lesson. You will also understand how to enter basic banking transactions manually.

Update things like your credit card payments, invoice automation, VAT details and your company’s year-end date so all the information is accurate for your reports. You have easy access to all the common financial statements like balance sheet, profit and loss (P&L) statement, cash flow statements and taxes filed. You can take a printout of these statements for your accountant and send it across to them at the time of filing or invite them to view these statements without needing a login ID or password. By the end of this lesson, you will be able to manage credit card sales with either a QuickBooks Payments account integrated with QuickBooks or a third-party credit card processor. You should consider accepting credit card payments as a convenience for your customers and to increase the speed that you collect outstanding invoices.


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